The Assistant Project Manager is a key role focused on ensuring contract compliance and effective document management for assigned projects. Reporting to the Project Manager (PM), the APM will collaborate closely with the PM, project superintendent, and other stakeholders such as Professional Consultants, Contractors, and Clients to ensure project success.
Key Responsibilities:
- Manage project documentation by efficiently uploading and organizing documents into CMIC and OneDrive, ensuring accessibility and accuracy for all stakeholders.
- Take charge of crafting Site Specific Safety Manuals to uphold safety standards and regulatory compliance.
- Spearhead subcontractor and vendor contract preparation, from gathering quotes to securing approvals from project management, while organizing and storing all relevant documents.
- Oversee contract execution and storage, saving finalized contracts into CMIC and OneDrive for reference and retrieval.
- Drive the management of Requests for Information (RFIs) by orchestrating their creation, distribution, and tracking, ensuring prompt responses from Architects/Engineers/Owners as needed.
- Develop and maintain submittal logs for the Project Team, managing the solicitation, processing, and distribution of all documents to align with project schedules.
- Actively participate in and facilitate project meetings, maintaining and circulating meeting minutes.
- Collaborate with Authorities Having Jurisdiction (AHJs), Municipalities, and Third-Party Review Agencies to fulfill inspection and permit requirements.
- Handle the scanning and/or plotting of project plans to facilitate clear communication and understanding among project stakeholders.
- Ensure the acquisition of all project close-out documents, including As-Built Drawings, Operation/Maintenance Manuals, Occupancy Permits, and Warranties.
- Take ownership of managing small to mid-sized projects under the guidance of Project Managers and Management.
- Demonstrate effective communication skills when liaising with internal teams, subcontractors, Architects/Engineers/Owners, and other external stakeholders.
- Collaborate with Project Managers and superintendents to develop and maintain project schedules, ensuring alignment with project objectives and milestones.
Key Skills:
- Strong proficiency in Bluebeam/Adobe, MS Office Suite (Word, Excel, Project).
- Effective communication skills for interaction with various teams and stakeholders.
- Demonstrated problem-solving abilities, capable of analyzing complex issues and implementing innovative solutions.
- Possess a collaborative mindset, fostering teamwork and contributing positively to group dynamics.
This role is suited for individuals who excel in organized environments and possess a keen eye for detail, with a proactive approach to problem-solving and project management.
Qualifications:
- Bachelor’s degree or equivalent experience in construction or related field.
- Possession of a valid driver’s license. Travel is required for this role.
- Physically capable of climbing ladders and stairs and standing for extended periods.
Why Work with Us?
At Arthur Funk & Sons, Inc., we deeply value the well-being of our employees. We understand that a satisfied and healthy team is the foundation of our success. To this end, we offer a compensation and benefits package designed to support our employees both in their professional and personal lives, ensuring they feel valued, secure, and motivated.
Competitive Compensation: We believe in rewarding the hard work and expertise of our employees. That’s why our pay structure is designed to be competitive and reflective of your experience and skills. Compensation at Arthur Funk & Sons is commensurate with experience, ensuring that your dedication and contributions are recognized and valued appropriately.
Comprehensive Benefits Package: Our comprehensive benefits package is crafted to provide our employees and their families with the support they need. This includes:
- 401K Plan: Secure your future with our 401K plan. We help you plan for retirement through a robust 401K plan that includes company contributions, empowering you to build a strong financial foundation for your future.
- Medical Insurance: Your health is our priority. Our comprehensive medical insurance plans are designed to cater to your healthcare needs, ensuring you and your family have access to quality medical care without undue financial burden.
- Dental Insurance: We also offer dental insurance to cover regular check-ups and dental procedures, helping you maintain your oral health.
- Vacation Time: Work-life balance is crucial at Arthur Funk & Sons. Enjoy paid vacation time to relax, recharge, and spend quality time with your loved ones. Our vacation policy is designed to provide you with the flexibility to take time off when you need it.
- Holiday Pay: We observe all major holidays and provide holiday pay to all our employees, so you can celebrate these special times with peace of mind, knowing you’re supported.
Arthur Funk & Sons, Inc. is committed to creating a supportive, inclusive, and rewarding work environment. Our benefits package reflects our dedication to our team’s well-being, growth, and satisfaction. Join us and be a part of a company that values its team as much as the communities we serve.
Join the Team
Email your resume and cover letter to hr@funkconstruction.com.
Or send to:
Arthur Funk & Sons, Inc.
Attn: HR Department
1405 Birch Road
Lebanon, PA 17042